Inventory Management Virtual Assistant: stock watched every day from £5 per hour
Hire an inventory management virtual assistant who works for your store alone. Your VA checks stock across every SKU and channel on the schedule you set, flags reorders before a bestseller runs out, keeps listings in step with what is actually on the shelf and chases suppliers, freight forwarders and 3PLs so the goods arrive when the forecast says they should, from our managed office in Cairo, on your working hours, with a UK team supervising quality. One named person, not a spreadsheet you update when you remember. It is the stock half of our e-commerce virtual assistant service, from £5 per hour on the entry rate.
What an inventory management virtual assistant handles each week
Inventory monitoring
Checks stock levels across your SKUs and channels on a schedule you define, daily, twice daily or weekly depending on your velocity, and records them so the trend is visible, not just the number.
Reorder flags and purchase orders
When stock drops below the threshold you set, flags it, or raises the purchase order if you have given that authority, with the supplier's lead time counted in, so the reorder lands before the stock-out.
Channel stock sync
Keeps Shopify, Amazon, eBay and your other marketplaces showing the same availability, pauses listings that have sold through and reactivates them when the delivery lands, so you never sell what you do not have.
Slow movers and dead stock
Reports the lines that are not moving, the sizes and colours that are stuck and the stock that is tying up cash, so markdowns and bundles are decisions you make on time.
Supplier coordination
Liaises with manufacturers, freight forwarders, 3PLs and couriers: confirms orders, chases delivery dates, checks what arrived against what was ordered and logs the discrepancies.
Stock status on listings
Updates the listing details that stock changes drive: back-in-stock dates, pre-order flags, variant availability and the attributes that stop a listing showing as available when it is not.
Different stack? These are examples. Your VA is trained on your store, your suppliers and your reorder rules during onboarding, and works inside your accounts, not ours.
A dedicated inventory VA compared with a spreadsheet the owner keeps themselves
Most stores manage stock on a spreadsheet the founder updates in the evening, and the spreadsheet is right until the week it matters. Peak season arrives, the updates slip, a bestseller sells out on one channel while the other keeps taking orders, and the supplier's lead time turns a small miss into a month without your top line. The problem is not the spreadsheet; it is that stock control needs the same attention every day, and the owner's attention is the store's scarcest resource.
A dedicated inventory management VA gives the job an owner. The checks happen on schedule whether or not it is a busy week, the flags arrive with the lead time already counted, the channels are kept in step, and the supplier chasing stops being something you do at midnight. You still set the thresholds and make the buying decisions; you stop doing the counting.
Who an inventory management virtual assistant is built for
Multi-channel sellers
The same stock sold on Shopify, Amazon and eBay drifts out of sync the moment one channel has a run. A VA keeps availability true everywhere.
Brands with bestsellers that keep selling out
The cost of a stock-out on your top line is the sales you did not make and the ranking you lose while it is gone. Reorder flags with the lead time built in stop it happening.
Stores working with 3PLs and overseas suppliers
Long lead times and third-party warehouses mean the numbers you see are not always the stock you have. Your VA reconciles them and chases the gaps.
Seasonal stores
Scale hours up ahead of the peak so the stock build is watched daily, and back down afterwards, with no penalty and no hiring.
What an inventory management virtual assistant costs in the UK
The entry rate is £5 per hour for the first 6 months on the Entry tier, 3 months on Mid, 1 month on Expert. It covers your dedicated VA's time, our office facilities in Cairo, and the supervision and management that keep quality up. After the promotion, the e-commerce rate card applies: £6.50 per hour full time on the Entry tier (160 hours a month, £1,040) or £6.80 per hour part time (80 hours a month, £544), with Mid at £7.48 and Expert at £8.13 per hour full time. Inventory work is often part of a wider role: most clients combine it with order processing or listings in one dedicated VA.
Set that against a UK in-house e-commerce hire once salary, employer National Insurance, pension, holiday and a desk are counted; the comparison card on this page shows the calculator's model, and the full calculator gives your figures for your hours.
What the £5/hour entry rate includes
- Dedicated VA, never shared
- UK-hour aligned support
- Management and supervision included
- Recruitment and onboarding included
- Office infrastructure included
- VA replacement available
- No NI, pension, or holiday costs
- No long-term contract, rolling monthly
These are typical estimates. Get your exact numbers in the full calculator. Or read how much a virtual assistant costs in the UK.
Calculate your exact savings →How to hire an inventory management VA: from first call to stock you can trust
Why a managed inventory VA beats a spreadsheet the owner keeps themselves
Common questions about hiring an inventory management VA
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Never sell what you do not have.
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