Appointment Setting Virtual Assistant: qualified calls in your diary from £5 per hour
An appointment setting virtual assistant does one thing well: puts qualified conversations in your calendar. Your VA works the leads you already have and the prospects they research, asks the qualifying questions you set, books the discovery call through your link, sends the prep and the reminders, and chases the no-shows. It is the booking end of our lead generation virtual assistant service: UK-managed, based in our Cairo office, working inside your CRM and your calendar on your hours, from £5 per hour on the entry rate, on a rolling monthly agreement.
What an appointment setting VA does
Qualifies inbound leads
Every enquiry, form fill and reply gets a same-day response and the qualifying questions you set, so only prospects who fit reach your diary.
Books the discovery call
Manages your booking link, finds the slot, books it in your calendar and confirms with the prospect, with the notes attached for you.
Sends prep and reminders
The agenda, the joining details and a reminder the day before, so the call happens and starts well.
Recovers no-shows
Missed calls are rebooked the same day with a polite chase sequence; the ones who go quiet move into nurture rather than being lost.
Keeps the CRM straight
Every touch logged, every stage moved, every booked call recorded against the source, so you can see which channels produce meetings.
Follows up after the call
Sends the agreed next steps, books the second meeting and keeps the deal moving while your attention is elsewhere.
Different stack? These are examples. Your VA is trained on your CRM, your booking tool and your qualifying script during onboarding, and works inside your accounts.
A dedicated appointment setter vs a pay-per-meeting agency
A pay-per-meeting agency is paid for booked meetings, so it books meetings: the qualification is loose, the prospects are often surprised to be on the call, and the no-show rate tells the story. The agency's targeting is theirs; the reputation is yours.
A dedicated VA is paid for the hours and measured on the meetings that happen and convert. They work from your ideal customer profile, your qualifying questions and your tone, inside your CRM, and they stay: the same person books your calls in month six as in month one, and knows which prospects you closed. If the fit is wrong, we replace the person and carry the handover.
Who an appointment setting virtual assistant is built for
Founders and consultants who sell on a call
The calendar is the pipeline. A VA who keeps it full of qualified calls is the difference between a good month and a quiet one.
Sales teams that lose leads to slow follow-up
Inbound leads answered in an hour convert; answered in a day, they have gone elsewhere. Your VA answers in the hour.
Agencies, advisers and B2B services with a discovery-call funnel
Qualification, booking, reminders and no-show recovery are a full-time job at volume. One VA runs the whole funnel.
Businesses already running outreach
Cold email and LinkedIn generate replies; someone has to turn replies into meetings. Pair this page with outsourced cold calling or LinkedIn outreach.
What an appointment setting VA costs in the UK
The entry rate is £5 per hour for the first 6 months on the Entry tier, 3 months on Mid, 1 month on Expert. It covers your dedicated VA's time, our office facilities in Cairo, and the supervision and management that keep quality up. After the promotion, the lead generation rate card applies: £5.50 per hour full time on the Entry tier (160 hours a month, £880) or £6.50 per hour part time (80 hours a month, £520), with Mid at £6.33 and Expert at £6.88 per hour full time.
Set that against a UK in-house sales development hire once salary, employer National Insurance, pension, holiday and a desk are counted; the comparison card on this page shows the calculator's model, and the full calculator gives your figures for your hours.
What the £5/hour entry rate includes
- Dedicated VA, never shared
- UK-hour aligned support
- Management and supervision included
- Recruitment and onboarding included
- Office infrastructure included
- VA replacement available
- No NI, pension, or holiday costs
- No long-term contract, rolling monthly
These are typical estimates. Get your exact numbers in the full calculator.
Calculate your exact savings →How to hire an appointment setter: from first call to booked calls
Why a managed appointment setter beats an agency or a freelancer
Common questions about hiring an appointment setting virtual assistant
Didn't find your answer? Browse more common questions in the Help Center.
Fill your diary with the right calls.
One dedicated appointment setter, from £5 per hour. Book a free 15-minute call.
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