ADMINISTRATIVE VAs

Your Virtual Admin Assistant.
Reclaim 15 Hours a Week.

A dedicated virtual admin assistant who manages your inbox, calendar, documents, and back-office work, so you can focus on the work only you can do.

Inbox & CalendarTravel & ExpensesDocuments & FilingCRM & Data

Calculate your savings → Book a free 15-min call

✓ From £5/hour ✓ UK-managed ✓ Dedicated VA, not shared ✓ No long-term contract

Trusted by businesses

Our Clients

A Week, Handled

What your admin VA gets done in a week

A typical weekly rhythm. Work arrives, your VA follows it through inside your tools, and what reaches you is the outcome. Tools shown are examples. Your VA works in your stack.

Inbox triaged, replies drafted for your sign-off. Nothing urgent buried by lunchtime.

Mon 08:42

Managed in Outlook

Diary rebuilt around your focus blocks, invites sent, clashes resolved.

Tue 10:15

Updated in Google Calendar

Board pack compiled, agenda circulated, and every paper formatted before Thursday’s meeting.

Wed 09:10

Prepared in Google Docs

Flights, hotel, and transfers booked; the full itinerary is in your inbox with confirmations.

Wed 14:03

Filed in Google Drive

Receipts processed, spending categorised, month-end expense report ready.

Thu 16:20

Synced to Xero

Suppliers chased, invoices matched to purchase orders, and the queries closed before month-end.

Fri 11:24

Logged in Sheets

Meeting notes formatted, actions logged, CRM records brought up to date.

Fri 17:31

Documented in Notion

Who It's For

Who a virtual admin assistant is built for

Built for founders and executives who

Spend hours on email every day and never reach inbox zero
Miss meetings or double-book because their calendar is chaotic
Have a stack of receipts and expenses they keep meaning to process
Are doing scheduling, document formatting, and admin instead of strategic work
Don't have the workload to justify a full-time PA but desperately need one
Want their evenings and weekends back

Personal assistant planning schedules in a notebook while working on a laptop in a calm office, representing diary management, admin tasks and executive support.

What They Handle

Six tasks your admin VA owns from day one

Inbox triage

Sorts your inbox, drafts replies for your review, archives noise, and surfaces what genuinely needs your attention.

OutlookGmail

Calendar management

Books meetings, manages reschedules, blocks focus time, and keeps your schedule clean across timezones.

Google CalendarCalendly

Travel booking

Books flights, hotels, transfers, and accommodation. Prepares itineraries with confirmations, addresses, and contact details ready before you leave.

Document & note prep

Formats documents, prepares meeting notes, drafts standard correspondence, and maintains your filing system.

Google DocsNotion

Expense tracking

Processes receipts, categorises spending, prepares monthly expense reports, and syncs with your accounting tool.

XeroQuickBooks

Supplier & vendor coordination

Liaises with suppliers, schedules service visits, manages quotes, and handles routine vendor communication.

Different stack? These are examples. Your VA is trained on your tools and SOPs during onboarding, and works inside your accounts. You keep control and can revoke access at any time.

The numbers

See what this costs, and what it doesn't.

£500/mo Dedicated admin VA, 25 hrs a week, management included

£2,288/mo UK personal assistant on the same hours

No employer NI, no pension, no desk or equipment overhead, no recruitment fee.

Calculate your savings → Book a free 15-min call £5/hour intro · no long-term contract

Cost Comparison

What an admin VA actually costs vs hiring a UK personal assistant

Typical example for one dedicated VA. Both columns are on the same hours basis: the UK salary is pro-rated to 25 hrs/week. Use the full calculator for your exact figures.

UK In-House PA

UK Personal Assistant (PA)

£30,000 full-time salary, pro-rated to 25 hrs/wk

Monthly salary (pro-rated)£1,667

Employer NI£188

Pension & benefits£83

Desk / equipment / overhead£350

~£2,288/mo

~£27,456 / year

Ant Assist VA · Entry

Dedicated Admin VA

25 hrs/week · £5/hour entry rate

VA hours (25h/wk × 4.3wks)£500

Management & supervisionIncluded

Recruitment & onboardingIncluded

Office infrastructureIncluded

£500/mo

£6,000 / year

You save ~£21,456 / year (est.)

What the £5/hour entry rate includes

Dedicated VA, never shared
UK-hour aligned support
Management & supervision included
Recruitment & onboarding included
Office infrastructure included
VA replacement available
No NI, pension, or holiday costs
No long-term contract, rolling monthly

These are typical estimates. See what you'd actually save for your own role, hours, and tier. Or read how much a virtual assistant costs in the UK.

Calculate your exact savings →

Process

How to hire a virtual admin assistant: from first call to active support

Five clear steps. No guesswork, no long delays.

Discovery Call

We learn your business, tools, and the outcomes you need.

Role Brief

We define the role, hours, responsibilities, and expectations.

VA Matching

We match a dedicated VA suited to your industry and workflow.

Onboarding

We embed your tools, SOPs, and brand voice with your VA.

Start Support

Your VA begins daily work. We manage quality and coordination.

Book a free 15-min call

Why Managed

Why managed virtual assistant support beats a marketplace

Recruitment, supervision, quality control, and cover are part of the service. That's the difference between hiring help and getting a managed service.

Managed, not just placed

Ant Assist doesn't hand you a VA and walk away. We manage daily supervision, quality control, and coordination in the background so you don't have to.

Replaceable without restart cost

If a VA isn't working out, Ant Assist replaces them. No lengthy re-recruitment, no restart from zero, and we absorb the cost and continuity of transition.

No NI, pension, or holiday overhead

Your VA is managed by Ant Assist. You pay one simple hourly rate and none of the employer obligations that come with UK in-house hires: no National Insurance, pension contributions, or statutory leave costs.

Language & cultural alignment with UK clients

Our Cairo team communicates in fluent professional English, aligned to UK business hours. Your customers won't notice a difference, and your brand voice stays consistent.

Social Proof

What clients say about their Ant Assist admin VA

Real teams using Ant Assist to clear inboxes, follow up leads, and ship orders without the hiring drama.

Dr Cem Baysal · Clinic Director · drcembaysal.com

★★★★★

"We save over £2,100 a month vs what we were paying in-house. The VA is reliable, follows our SOPs, and Ant Assist handles the rest."

Sarah C.

Operations Manager, SaaS UK

★★★★★

"Within two weeks our inbox went from a daily fire-fight to completely under control. The VA understood our brand and tone from day one."

James H.

E-commerce Director, UK

★★★★★

"The office-based, managed model was the difference. Our customers get better service now than when we had an in-house team twice the size."

Mark T.

Founder, Professional Services

Good Fit

Is an Ant Assist VA right for you?

A managed VA is brilliant for some teams and wrong for others. Here’s the honest split.

A great fit if you…

Have recurring weekly work a VA can own end-to-end
Want recruitment, supervision, and quality control handled for you
Are ready to hand over real ownership of a workflow
Want your evenings and weekends back without hiring in-house

Not the right fit if you…

Need a one-off project rather than ongoing support
Want to hire and manage a freelancer directly yourself
Are only chasing the lowest possible rate, whatever sits behind it
Need someone physically present in your office

Rated 5.0 on Google.Trusted by our clients

FAQ

Common questions about hiring a virtual admin assistant

Your VA monitors your inbox, applies labels and filters, drafts responses for your approval (or sends routine replies independently within agreed parameters), unsubscribes from noise, and ensures nothing important goes unread. Most clients go from an overwhelming inbox to a manageable one within the first week.

Yes. Our admin VAs are comfortable scheduling across time zones using tools like Calendly, Google Calendar, and Outlook. They handle the back-and-forth of finding mutually available slots, block focus time, and send prep information ahead of meetings.

Our VAs work with Xero, QuickBooks, FreeAgent, and Sage, as well as expense tools like Expensify and Dext. They categorise spending, upload receipts, and prepare monthly summaries. They do not provide accountancy or tax advice, and that stays with your accountant.

All Ant Assist VAs sign NDAs and data processing agreements as part of their contracts. Access to your systems is managed via password managers (we recommend 1Password or Bitwarden) so credentials are never shared in plain text. You retain control and can revoke access instantly.

Both work well. Some clients have a fixed daily workflow their VA follows. Others send tasks throughout the day via Slack or a task manager. We'll help you find the communication rhythm that suits you during onboarding.

No long-term contract is required. We operate on a rolling monthly basis. You can scale hours up or down, pause, or cancel with 30 days' notice. Admin VAs tend to become deeply embedded in how founders work, and most clients stay long-term.

Yes. Ant Assist provides real, office-based human VAs. We are not an AI product. Every VA is recruited, managed, and supervised from our Cairo offices. Your VA is a real person who follows your process and works under your brand.

Ant Assist VAs are managed from our in-house offices in Cairo. They work UK-aligned hours and communicate in fluent English. The office environment ensures consistent supervision, equipment, and accountability every day.

Ant Assist can replace the VA. We take responsibility for quality and will match you with a more suitable candidate rather than leaving you stuck with an underperforming arrangement.

More questions? See the full Help Center.