ADMINISTRATIVE VAs

Your Virtual Admin Assistant.
Reclaim 15 Hours a Week.

A dedicated virtual admin assistant who manages your inbox, calendar, documents, and back-office work, so you can focus on the work only you can do.

Inbox & CalendarTravel & ExpensesDocuments & FilingCRM & Data
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✓ From £5/hour ✓ UK-managed ✓ Dedicated VA, not shared ✓ 3-month probation, free VA replacement

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Our Clients

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A Week, Handled

What your admin VA gets done in a week

A typical weekly rhythm. Work arrives, your VA follows it through inside your tools, and what reaches you is the outcome. Tools shown are examples. Your VA works in your stack.

Inbox triaged, replies drafted for your sign-off. Nothing urgent buried by lunchtime.

Mon 08:42
Managed in Outlook

Diary rebuilt around your focus blocks, invites sent, clashes resolved.

Tue 10:15
Updated in Google Calendar

Board pack compiled, agenda circulated, and every paper formatted before Thursday’s meeting.

Wed 09:10
Prepared in Google Docs

Flights, hotel, and transfers booked; the full itinerary is in your inbox with confirmations.

Wed 14:03
Filed in Google Drive

Receipts processed, spending categorised, month-end expense report ready.

Thu 16:20
Synced to Xero

Suppliers chased, invoices matched to purchase orders, and the queries closed before month-end.

Fri 11:24
Logged in Sheets

Meeting notes formatted, actions logged, CRM records brought up to date.

Fri 17:31
Documented in Notion
Who It's For

Who a virtual admin assistant is built for

Built for founders and executives who

  1. Spend hours on email every day and never reach inbox zero
  2. Miss meetings or double-book because their calendar is chaotic
  3. Have a stack of receipts and expenses they keep meaning to process
  4. Are doing scheduling, document formatting, and admin instead of strategic work
  5. Don't have the workload to justify a full-time PA but desperately need one
  6. Want their evenings and weekends back
Personal assistant planning schedules in a notebook while working on a laptop in a calm office, representing diary management, admin tasks and executive support.
What They Handle

Six tasks your admin VA owns from day one

Inbox triage

Sorts your inbox, drafts replies for your review, archives noise, and surfaces what genuinely needs your attention.

OutlookGmail

Calendar management

Books meetings, manages reschedules, blocks focus time, and keeps your schedule clean across timezones.

OutlookGoogle CalendarCalendlyGoogle MeetMicrosoft Teams

Travel booking

Books flights, hotels, transfers, and accommodation. Prepares itineraries with confirmations, addresses, and contact details ready before you leave.

Booking.comTrainlineGoogle Calendar

Document & note prep

Formats documents, prepares meeting notes, drafts standard correspondence, and maintains your filing system.

Google DocsMicrosoft WordGoogle Drive

Expense tracking

Processes receipts, categorises spending, prepares monthly expense reports, and syncs with your accounting tool.

Microsoft ExcelGoogle SheetsExpensify

Supplier & vendor coordination

Liaises with suppliers, schedules service visits, manages quotes, and handles routine vendor communication.

OutlookGmailSlackMicrosoft Teams
The numbers
See what this costs, and what it doesn't.
£500/mo Dedicated admin VA, 25 hrs a week, management included
£2,288/mo UK personal assistant on the same hours

No employer NI, no pension, no desk or equipment overhead.

Calculate your savings Book a free 15-min call £5/hour intro · 3-month probation, free VA replacement
Cost Comparison

What an admin VA costs

A dedicated Ant Assist VA compared with a UK in-house hire and a UK agency.
What you get RecommendedAnt Assist UK in-house hire UK agency
Monthly cost, full time Standard price £1,008 a month, introductory price £800 for the first 6 months ~£3,210 approx. £3,500 to £4,500
Monthly cost, part time Standard price £520 a month, introductory price £400 for the first 6 months Not shown on this page approx. £1,750 to £2,250
Cost
First six months IncludedStandard rate £6.30, introductory offer £5/hour promotion Not includedNo Not includedNo
Employer NI and pension IncludedNone to pay Not includedYou pay both PartlyBuilt into the rate
Office and equipment IncludedIncluded Not includedYou provide PartlyVaries by agency
Management
Who manages the work IncludedOur UK team supervises Not includedYou do PartlyThe agency
Recruitment and onboarding PartlyOne-off onboarding fee Not includedYou recruit and train IncludedThe agency matches
Cover and risk
Holiday and sick cover IncludedLeave coordinated, cover arranged where practicable Not includedYou find cover PartlyVaries by agency
Replacement if it is not right IncludedReplaced at no extra cost, on our replacement terms Not includedRe-hire from scratch PartlyVaries by agency
Data IncludedConfidentiality obligations; Data Processing Annex PartlyYour policies PartlyVaries by agency
Flexibility
Contract Included12-month term, 3-month probation Not includedEmployment contract PartlyVaries by agency
Scale hours up or down IncludedMonthly Not includedContract change PartlyVaries by agency
Part-time option Included80 hours a month PartlyDepends on role PartlyVaries by agency

Entry offer: standard rate £6.30, introductory offer £5/hour for your first 6 months.

UK agency figures are an approximate range around the £25 per hour agency benchmark our calculator uses.

Book a free 15-min call

What the £5/hour entry rate includes

  • Dedicated VA, never shared
  • UK-hour aligned support
  • Management & supervision included
  • Office infrastructure included
  • VA replacement available
  • No NI, pension, or holiday costs
  • 3-month probation, free VA replacement

These are typical estimates. See what you'd actually save for your own role, hours, and tier. Or read how much a virtual assistant costs in the UK.

Calculate your exact savings
Process

How to hire a virtual admin assistant

Five clear steps. No guesswork.

1
Discovery Call
We learn your business, tools, and the outcomes you need.
2
Role Brief
We define the role, hours, responsibilities, and expectations.
3
VA Matching
We recruit, screen and present candidates for you to choose.
4
Onboarding
We embed your tools, SOPs, and brand voice with your VA.
5
Start Support
Your VA begins daily work. We manage your VA's adherence and productivity: present, on time and working on the tasks you assign.
Book a free 15-min call

Guides for this service

Admin Virtual Assistant

Virtual Executive Assistant

Virtual Personal Assistant

Why Managed

Why managed virtual assistant support beats a marketplace

Recruitment and supervision are part of the service. That's the difference between hiring help and getting a managed service.

Managed, not just placed
Ant Assist doesn't hand you a VA and walk away. We manage daily supervision and coordination in the background so you don't have to.
Replaceable without restart cost
For three months from your VA's start date, if you're reasonably dissatisfied with their performance or fit, we replace them at no extra cost; you're not charged for the replacement during their handover and onboarding, and the three months restart. After probation, if a VA keeps underperforming after we've taken remedial steps, we replace them on the same basis.
No NI, pension, or holiday overhead
Your VA is managed by Ant Assist. You pay none of the employer obligations that come with UK in-house hires: no National Insurance, pension contributions, or statutory leave costs.
Language & cultural alignment with UK clients
Our team in Egypt communicates in fluent professional English, aligned to UK business hours. Your customers won't notice a difference, and your brand voice stays consistent.
Social Proof

What clients say about their Ant Assist admin VA

Real teams using Ant Assist to clear inboxes, follow up leads, and ship orders without the hiring drama.

Dr Cem Baysal · Clinic Director · drcembaysal.com

"We save over £2,100 a month vs what we were paying in-house. The VA is reliable, follows our SOPs, and Ant Assist handles the rest."
Sarah C.
Operations Manager, SaaS UK
"Within two weeks our inbox went from a daily fire-fight to completely under control. The VA understood our brand and tone from day one."
James H.
E-commerce Director, UK
"The office-based, managed model was the difference. Our customers get better service now than when we had an in-house team twice the size."
Mark T.
Founder, Professional Services
Good Fit

Is an Ant Assist VA right for you?

A managed VA is brilliant for some teams and wrong for others. Here’s the honest split.

Ant Assist A great fit if you…
  • Have recurring weekly work a VA can own end-to-end
  • Want recruitment and supervision handled for you
  • Are ready to hand over real ownership of a workflow
  • Want your evenings and weekends back without hiring in-house
Not the right fit if you…
  • Need a one-off project rather than ongoing support
  • Want to hire and manage a freelancer directly yourself
  • Are only chasing the lowest possible rate, whatever sits behind it
  • Need someone physically present in your office

Explore more VA types

Not the right fit? Compare other VA types

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FAQ

Common questions about hiring a virtual admin assistant

Your VA monitors your inbox, applies labels and filters, drafts responses for your approval (or sends routine replies independently within agreed parameters), unsubscribes from noise, and ensures nothing important goes unread.

Yes. Our admin VAs are comfortable scheduling across time zones using tools like Calendly, Google Calendar, and Outlook. They handle the back-and-forth of finding mutually available slots, block focus time, and send prep information ahead of meetings.

Our VAs work with Xero, QuickBooks, FreeAgent, and Sage, as well as expense tools like Expensify and Dext. They categorise spending, upload receipts, and prepare monthly summaries. They do not provide accountancy or tax advice, and that stays with your accountant.

Every Ant Assist VA is bound by written confidentiality and data protection obligations. Your VA works inside your own systems, under your policies; you're the controller and we're the processor, under our Data Processing Annex. Your VA works only from our managed offices in Egypt, on devices we provide and secure, never from home; your data stays in your systems. Your VA uses only AI tools you approve. We notify you of any personal data breach within 48 hours. You retain control and can revoke access instantly.

Both work well. Some clients have a fixed daily workflow their VA follows. Others send tasks throughout the day via Slack or a task manager. We'll help you find the communication rhythm that suits you during onboarding.

The initial term is 12 months, including a 3-month probation: if your VA isn't the right fit, we replace them at no extra cost. After 12 months it continues monthly with 30 days' written notice. Admin VAs tend to become deeply embedded in how founders work, and most clients stay long-term.

Ant Assist provides real, office-based human VAs. We are not an AI product. Every VA is recruited, managed, and supervised from our managed offices in Egypt. Your VA is a real person who follows your process and works under your brand.

Ant Assist VAs work from our managed offices in Egypt. They work UK-aligned hours and communicate in fluent English. The office environment ensures consistent supervision, equipment, and accountability every day.

For three months from your VA's start date, if you're reasonably dissatisfied with their performance or fit, we replace them at no extra cost; you're not charged for the replacement during their handover and onboarding, and the three months restart. After probation, if a VA keeps underperforming after we've taken remedial steps, we replace them on the same basis.

More questions? See the full Help Center.

Get Started

Spend your time on the work only you can do.

A dedicated admin VA takes the inbox, diary, and back-office load: managed for you, dedicated to your business.

or book a free 15-minute call

Calculate your savings
Discovery callRole briefVA matchedOnboarded into your tools

A free 15-minute call, no obligation. Or get an instant estimate with the calculator.