ADMINISTRATIVE VAs

Reclaim 15 Hours a Week
of Admin.

A dedicated administrative virtual assistant who manages your inbox, calendar, documents, and back-office work, so you can focus on the work only you can do.

Calculate your savings → Book a free 15-min call

✓ From £5/hour ✓ UK-managed ✓ Dedicated VA, not shared ✓ No long-term contract

Who It's For

Built for founders and executives who

Spend hours on email every day and never reach inbox zero
Miss meetings or double-book because their calendar is chaotic
Have a stack of receipts and expenses they keep meaning to process
Are doing scheduling, document formatting, and admin instead of strategic work
Don't have the workload to justify a full-time PA but desperately need one
Want their evenings and weekends back

Typical client saving

£32,400

average annual saving vs UK PA

Based on a 25-hour/week admin VA at £5/hour versus a UK-based personal assistant on a £30,000 salary with employer NI, pension, and workspace costs.

What They Handle

Six tasks your admin VA owns from day one

Inbox triage

Sorts your inbox, drafts replies for your review, archives noise, and surfaces what genuinely needs your attention.

Calendar management

Books meetings, manages reschedules, blocks focus time, and keeps your schedule clean across timezones.

Travel booking

Books flights, hotels, transfers, and accommodation. Prepares itineraries with confirmations, addresses, and contact details ready before you leave.

Document & note prep

Formats documents, prepares meeting notes, drafts standard correspondence, and maintains your filing system.

Expense tracking

Processes receipts, categorises spending, prepares monthly expense reports, and syncs with your accounting tool.

Supplier & vendor coordination

Liaises with suppliers, schedules service visits, manages quotes, and handles routine vendor communication.

Cost Comparison

What an admin VA actually costs vs hiring a UK personal assistant

Typical example for one dedicated VA. Use the full calculator for your exact figures.

UK In-House PA

UK Personal Assistant (PA)

£30,000 salary + oncosts

Monthly salary£2,500

Employer NI£264

Pension & benefits£125

Desk / equipment / overhead£350

~£3,239/mo

~£38,868 / year

Ant Assist VA · Entry

Dedicated Admin VA

25 hrs/week · £5/hour entry rate

VA hours (25h/wk × 4.3wks)£500

Management & supervisionIncluded

Recruitment & onboardingIncluded

Office infrastructureIncluded

£500/mo

£6,000 / year

You save ~£32,868 / year (est.)

These are typical estimates — See what you'd actually save for your own role, hours, and tier.

Calculate your exact savings →

FAQ

Common questions

Your VA monitors your inbox, applies labels and filters, drafts responses for your approval (or sends routine replies independently within agreed parameters), unsubscribes from noise, and ensures nothing important goes unread. Most clients go from an overwhelming inbox to a manageable one within the first week.

Yes. Our admin VAs are comfortable scheduling across time zones using tools like Calendly, Google Calendar, and Outlook. They handle the back-and-forth of finding mutually available slots, block focus time, and send prep information ahead of meetings.

Our VAs work with Xero, QuickBooks, FreeAgent, and Sage, as well as expense tools like Expensify and Dext. They categorise spending, upload receipts, and prepare monthly summaries. They do not provide accountancy or tax advice, and that stays with your accountant.

All Ant Assist VAs sign NDAs and data processing agreements as part of their contracts. Access to your systems is managed via password managers (we recommend 1Password or Bitwarden) so credentials are never shared in plain text. You retain control and can revoke access instantly.

Both work well. Some clients have a fixed daily workflow their VA follows. Others send tasks throughout the day via Slack or a task manager. We'll help you find the communication rhythm that suits you during onboarding.

No long-term contract is required. We operate on a rolling monthly basis. You can scale hours up or down, pause, or cancel with 30 days' notice. Admin VAs tend to become deeply embedded in how founders work, and most clients stay long-term.

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