Meeting Scheduling Assistant
Your Trusted Ally
Meeting Scheduling Assistant
Your Time Gatekeeper.
- Tailored, Not Generic
- No Remote Risks
- Built-In Cultural Fit
- Skilled VAs, Ready Fast
- Save over £15,000 a year
What Is a Meeting Scheduling Assistant, and How Can They Help Your Business?
An expert virtual assistant specialised in scheduling meetings, one-to-one calls, press conferences, client calls, and professional meetings.
To keep the process flowing seamlessly while maintaining time management, Zero conflicts, and a perfect workflow, they utilise tools for time zone coordination.
So that you don’t need to spend your time on calendars or trying to catch up with each meeting's details.
Business Benefits of Hiring a Meeting Scheduling Assistant
- Handpicked to match your industry needs.
- Fully trained and skilled.
- Well-aligned with your company’s culture and values.
- Affordable solutions.
- No freelance or work from home.
- Relying on experts and dedicated meeting schedule virtual assistants.
- Consistent management and oversight.
Meeting Scheduling Tasks You Can Delegate Today
Calendar Management
Organising, updating, and maintaining calendars across multiple time zones.
Meeting Booking
Scheduling appointments, confirming availability, and avoiding conflicts.
Agenda Preparation
Booking meetings, planning and sharing meeting agendas in advance, and consistently updating them as needed.
Reminders and Alerts
Sending timely notifications for upcoming meetings.
Coordination and Follow-ups
Coordinate effectively with the team and clients, and send action points promptly after meetings to ensure accuracy and complete tasks in record time.
Accuracy and Timeliness
Ensuring schedules are precise, tasks are completed quickly, and changes are updated immediately, while working across different time zones.
Who Should Hire a Meeting Scheduling Assistant?
- Business owners of all sizes.
- Executives
- Startups
- Online store owners.
- Agencies
- Entrepreneurs
- Service-based businesses.
- CEOs and managers.
- Freelancers
- Non-profit organisations
OUR PRICING
Part-Time vs. Full-Time Meeting Scheduling Support
80 Monthly hours start from £5.85 per hour.
Entry level
- Manage calendars and keep them updated.
- Book meetings as instructed.
- Send reminders for upcoming meetings.
- Assist with basic follow-ups, sharing notes or action items.
Mid level
- Coordinate with teams across time zones.
- Prepare and plan meeting agendas.
- Ensure accurate scheduling to avoid overlaps or conflicts.
- Provide timely updates on changes or cancellations.
- Draft detailed follow-ups after meetings.
Expert level
- Oversee full calendar management for executives or departments.
- Anticipate scheduling conflicts and resolve them proactively.
- Coordinate with high-level clients, partners, and stakeholders.
- Seamlessly manage multiple time zones and complex schedules.
- Supervise and train junior staff on best practices for scheduling.
- Ensure meetings align strategically with business priorities.
160 Monthly hours start from £5.50 per hour.
Entry level
- Manage calendars and keep them updated.
- Book meetings as instructed.
- Send reminders for upcoming meetings.
- Assist with basic follow-ups, sharing notes or action items.
Mid level
- Coordinate with teams across time zones.
- Prepare and plan meeting agendas.
- Ensure accurate scheduling to avoid overlaps or conflicts.
- Provide timely updates on changes or cancellations.
- Draft detailed follow-ups after meetings.
Expert level
- Oversee full calendar management for executives or departments.
- Anticipate scheduling conflicts and resolve them proactively.
- Coordinate with high-level clients, partners, and stakeholders.
- Seamlessly manage multiple time zones and complex schedules.
- Supervise and train junior staff on best practices for scheduling.
- Ensure meetings align strategically with business priorities.
3-step process to get your
dedicated Meeting Scheduling Assistant
Step 1
Book a discovery call.
How about a quick chat? During the discovery call, we discussed your business needs and the specific service you require. For which industry? The key skills that would enhance your job. Think of it as setting the foundation. We listen carefully so we can provide the proper support from the very beginning.
Step 2
Get matched with your VA.
Start communicating with your newly identified partner, who aligns with your goals, culture, and values, as we carefully select your partner for you.
Step 3
Begin onboarding
In the onboarding phase, we turn plans into action, with your tasks done by a UK-led managed virtual assistant.
Testimonials
Clients Feedback on Our Meeting Scheduling Services
"Ant Assist has completely transformed the way I manage my workload. The virtual assistant they matched me with is incredibly organised, proactive, and reliable. I used to spend hours on admin tasks, but now I can finally focus on strategy and growth. The onboarding process was smooth and professional. Highly recommended!"
"As a small business owner, finding trustworthy help is always a challenge. Ant Assist made the process effortless. My VA handles customer support, inventory checks, and even social media scheduling. It feels like I’ve gained an entire extra pair of hands. Brilliant service from start to finish!"
"I wasn’t sure virtual assistants would work for my industry, but Ant Assist proved me wrong. The assistant they provided is punctual, detail-oriented, and incredibly efficient with lead generation and appointment management. My productivity has doubled. Exceptional company and top-tier support."
Start Working with a Meeting Scheduling Assistant Today
Ready to free the burden away?
Hiring a meeting schedule assistant is easy.
Book your free consultation now.
Meeting Scheduling Assistant – FAQs
Yes, they work to ensure all meetings are managed effectively, overseeing the entire process.
Yes, consistent updating is one of the essential skills a meeting schedule assistant must have.