--- title: "Data Entry Virtual Assistant UK from £5/Hour | Ant Assist" description: "Hire a dedicated data entry virtual assistant for your UK business from £5 per hour: CRM, spreadsheets, invoices and records kept accurate, UK-managed." url: "https://ant-assist.com/services/admin/data-entry/" --- Admin VA · Data Entry # Data Entry Virtual Assistant UK Your records stay current without you touching a spreadsheet. One dedicated VA enters, checks and reconciles inside your own systems, every working day. Here is what that covers and what it costs. CRM updates · Spreadsheets and databases · Invoice and receipt entry · Data cleansing [Calculate your savings](https://ant-assist.com/calculator/) · [Book a free 15-min call](https://ant-assist.com/book/) ✓ From £5/hour · ✓ UK-managed · ✓ Dedicated VA, not shared · ✓ 3-month probation, no penalty to leave Rated 5.0 on Google. · Trusted by our clients Updated 19 October 2026 Trusted by businesses ## Our Clients What They Handle ## What a data entry virtual assistant handles each week ### CRM and contact data entry Enters new leads, customers and suppliers into your CRM, updates records after every call and email, and keeps ownership, stage and next-action fields filled in so the pipeline can be trusted. ### Spreadsheet and database updates Maintains the trackers your business runs on: sales logs, stock lists, project sheets, membership records. Same format every time, with a change log so you can see what moved and when. ### Invoice and receipt entry Enters supplier invoices and receipts into your accounting tool, matches them to purchase orders or card statements, and prepares the monthly summary for your accountant. ### Data cleansing and de-duplication Finds duplicate records, standardises names, addresses and phone formats, fills gaps from your source documents and flags anything that cannot be resolved without you. ### Document conversion and formatting Turns PDFs, scans, forms and handwritten notes into structured records, and formats documents so someone else could find and use them. ### Order, booking and form processing Transfers orders, bookings, survey responses and enquiry forms from wherever they arrive into the system that needs them, and confirms each one back to the sender where you want that. Which model ## A dedicated data entry VA compared with a per-task freelancer or an offshore data-entry shop The cheapest way to get data entered is to pay a data-entry shop per record. It works for a one-off migration but fails for continuous work. A per-task freelancer has the same gap: every batch is a new briefing. A dedicated data entry VA learns your systems once and keeps the knowledge. Accuracy comes from continuity, and continuity is what a managed, dedicated VA provides that a batch service cannot. Ant Assist ### Dedicated data entry VA **How it works** Learns your systems once and keeps the knowledge **Best for** Continuous work: records arriving daily from several sources **Errors and accuracy** Accuracy comes from continuity **Ant Assist fit** Managed, dedicated VA gives the continuity a batch service cannot ### Per-task freelancer **How it works** Every batch is a new briefing **Best for** Separate batches, each briefed on its own **Errors and accuracy** Errors found a month later are yours to fix **Ant Assist fit** Not provided by Ant Assist ### Offshore data-entry shop **How it works** Send a batch and pay per record **Best for** A one-off migration **Errors and accuracy** Depends on the brief sent with each batch **Ant Assist fit** Not provided by Ant Assist [Book a free 15-minute discovery call](https://ant-assist.com/book/) ## Explore more VA types Not the right fit? Compare other VA types - [Explore Customer Service](https://ant-assist.com/services/customer-service/) - [Explore Lead Generation](https://ant-assist.com/services/lead-generation/) - [Explore E-Commerce](https://ant-assist.com/services/ecommerce/) Who It's For ## Who a data entry VA is for 1. Sales teams whose CRM is behind Your VA updates the CRM daily, so reports match reality. 2. Finance teams buried in receipts Documents entered, matched and filed as they arrive, not at month-end. 3. Businesses with records nobody owns Stock sheets, registers and logs kept accurate by one dedicated VA. 4. Catalogue-heavy agencies and stores Product data and prices kept consistent across every system. Cost Comparison ## What a data entry VA costs With Ant Assist the entry rate is £5 per hour for the first 6 months on the Entry tier. There are no per-record fees and no platform fees. A dedicated Ant Assist VA compared with a UK in-house hire and a UK agency, full time. | What you get | Recommended Ant Assist | UK in-house hire | UK agency | |---|---|---|---| | Monthly cost | Standard price £1,008 a month, introductory price £800 for the first 6 months | ~£3,210 | approx. £3,500 to £4,500 | | Who manages the work | Included Our UK team supervises | Not included You do | Partly The agency | | Recruitment and onboarding | Included Included | Not included You recruit and train | Included The agency matches | | Employer NI and pension | Included None to pay | Not included You pay both | Partly Built into the rate | | Office and equipment | Included Included | Not included You provide | Partly Varies by agency | | Holiday and sick cover | Included Cover provided | Not included You find cover | Partly Varies by agency | | Replacement if it is not right | Included Replaced, no restart cost | Not included Re-hire from scratch | Partly Varies by agency | | Contract | Included 12-month term, 3-month probation | Not included Employment contract | Partly Varies by agency | Entry offer: standard rate £6.30, introductory offer £5/hour for your first 6 months. UK agency figures are an approximate range around the £25 per hour agency benchmark our calculator uses. [Book a free 15-min call](https://ant-assist.com/book/) ### What the £5/hour entry rate includes - Dedicated VA, never shared - UK-hour aligned support - Management and supervision included - Recruitment and onboarding included - Office infrastructure included - VA replacement available - No NI, pension, or holiday costs - 3-month probation, no penalty to leave These are typical estimates. Get your exact numbers in the full calculator. Or read [how much a virtual assistant costs in the UK](https://ant-assist.com/resources/virtual-assistant-cost-uk/). [Calculate your exact savings](https://ant-assist.com/calculator/) Process ## How to hire a data entry VA 1 First call A short call about your tasks, your tools and the hours you need covered. 2 Matching We pick a VA from our in-house team for your work and introduce them to you. 3 Onboarding Together we write down your rules and set up your access before day one. 4 Active support Your VA starts on your hours from our managed office, supervised from the UK. 5 Ongoing management A UK team reviews the work each week; hours scale up or down as you need. ## Guides for this service - [Admin tasks to delegate to a virtual assistant](https://ant-assist.com/resources/admin-tasks-to-delegate/) - [Diary management virtual assistant: how it works](https://ant-assist.com/resources/diary-management-virtual-assistant/) - [How to hire a VA for admin: the UK guide](https://ant-assist.com/resources/how-to-hire-a-va-for-admin/) - [How to hire a virtual assistant in the UK](https://ant-assist.com/resources/va-hiring-guide/) - [How much does a virtual assistant cost in the UK?](https://ant-assist.com/resources/virtual-assistant-cost-uk/) - [What does a virtual assistant do? Tasks and examples](https://ant-assist.com/resources/what-does-a-virtual-assistant-do/) Why Managed ## Why a managed data entry VA beats a per-task freelancer or an offshore data-entry shop Managed, not just placed. Your VA is recruited, trained and supervised from our own in-house office. Not a freelancer platform, not a batch queue. One person, continuous. The same VA enters your records every day, so the knowledge of your systems and your exceptions stays with the work. Replaceable without restart cost. If the fit is wrong, we replace the VA and carry the handover. No re-recruitment, no starting from zero. No NI, pension, or holiday overhead. One hourly rate; the employment costs sit with us. Your data stays yours. Every VA signs an NDA and a data-processing agreement, works through password managers, and you can revoke access at any time. 3-month probation, no penalty to leave. The initial term is 12 months, including a 3-month probation in which you can end the engagement without penalty. After 12 months it continues monthly with 30 days' notice. FAQ ## Common questions about hiring a data entry virtual assistant ### What does a data entry virtual assistant UK service actually cover? Continuous entry rather than one-off batches: CRM and contact records, spreadsheet and database updates, invoices and receipts, order and booking forms, document conversion, and the cleansing that keeps all of it usable. One dedicated person learns your sources and your fields, so nothing needs re-briefing every week. ### How is accuracy checked on data entry work? Rules first, then sampling. At onboarding we agree the fields, the formats and the validation for each source; the VA works to a checklist, flags anything that does not fit rather than guessing, and a sample of records is checked against the source each week. Error rates are reported, and a recurring error becomes a rule change rather than a repeated correction. ### Which systems will the data entry VA work in? Yours. Your VA works as a named user inside your CRM, accounting package, spreadsheets or database, under access you grant and can revoke. There is no export to our systems and no re-keying between tools; where two of your systems need to agree, the VA reconciles them on the schedule you set. ### Is it better to pay per record or by the hour for data entry? Per record suits a single migration with a fixed scope. Most businesses have continuous work from several sources in changing formats, where judgement about duplicates and priorities matters. By the hour, one person builds that knowledge and keeps it; per record, every batch starts from zero. ### How much data entry can one VA handle in a week? Source quality decides it more than volume, so we measure before we promise: in the first week your VA clears a real backlog under review, and that throughput becomes the plan. Hours scale from 20 a week to a full 40-hour week. ### What does a data entry VA cost per month in the UK? £5 per hour for the first 6 months on the Entry tier. After the promotion the admin rate card applies: £6.30 per hour full time, £1,008 a month for 160 hours, or £6.50 per hour part time, £520 a month for 80 hours. One dedicated person, supervised from the UK, with no employer costs on your side. Didn't find your answer? Browse [more common questions](https://ant-assist.com/help/) in the Help Center. Get Started ## Records you can trust, every day. One dedicated data entry VA, from £5 per hour. Book a free 15-minute call. [or book a free 15-minute call](https://ant-assist.com/book/) [Calculate your savings](https://ant-assist.com/calculator/) Discovery call · Role brief · VA matched · Onboarded into your tools A free 15-minute call, no obligation. Or get an instant estimate with the calculator.